Registration and prices

Below you will find the prices for attending Play the Game 2019.

N.B. there are different prices depending on when the registration is made.

The full package registration fee includes:

  • Full participation in the conference programme
  • Social and cultural events
  • All conference materials
  • 3 x lunch: Monday, Tuesday and Wednesday
  • 4 x dinner: Sunday (Welcome reception), Monday, Tuesday, Wednesday (Farewell party)

Please note that the registration price for abstract submitters will be calculated as of the day of the abstract submission.

Register for Play the Game 2019


Prices
(payment only by credit card)

Delegate 
Full package (13-16 October)             USD 850

Day packages
13 October 2019                 USD 185/230/275

14 October 2019                 USD 185/230/275

15 October 2019                 USD 185/230/275

16 October 2019                 USD 185/230/275

Accompanying person
Fee includes: Social and cultural events, 4 x dinner: Sunday (Welcome reception), Monday, Tuesday, Wednesday (Farewell party)

Full package
13-16 October 2019             USD 350

Day packages

13 October 2019                 USD 85

14 October 2019                 USD 85

15 October 2019                 USD 85

16 October 2019                 USD 85

Student
Full package*

13-16 October 2019            USD 550

Day packages

13 October 2019                 USD 150

14 October 2019                 USD 150

15 October 2019                 USD 150

16 October 2019                 USD 150

* Students have to provide a written certification by their institution, head or department or employer. This certificate has to be sent to maria@playthegame.org upon registration. If this letter is not received, the full registration fee will be charged.

Liability and insurance                   
Neither Play the Game nor our partner form UCCS are able to take any responsibility, whatsoever, for injury or damage to persons or property during the conference. The organisers recommend that the participants insure themselves and their property for the conference duration.
 
Payment
Payment should be remitted as indicated at the registration page. This can be done by credit card.

Conference confirmation          
When the amount is settled, registrants will receive a conference confirmation, which serves as a receipt. No further documents in this respect will be issued.

Cancellation and refund policy
Registrants may transfer their registration to a colleague at any time, requests must be in writing and sent to maria@playthegame.org. There will be no fee for this service.

Cancellation must be in writing and sent to maria@playthegame.org

In case of cancellation before 13 September 2019 the full amount less a cancellation fee of USD 25 will be refunded. Cancellations made from 13 September 2019 and "no shows" will be charged at full cost (according to the conference package you have registered under.)

All refunds will be processed after the conference.

Accommodation
Play the Game has negotiated reduced rates at the DoubleTree by Hilton Colorado Springs (conference venue) and at two nearby hotels. Accommodation for Play the Game 2019 must be booked separately and directly with the hotels. To obtain the reduced rates at the conference hotels please follow the guidelines under each hotel description.

More about the conference hotels

Accommodation including any incidentals (phone, mini bar, room service etc.) shall be paid directly to the hotel. In case of cancellation or no show you will be charged in accordance with the hotel cancellation policy.

Play the Game take no responsibility for delegates with regards to hotel booking and/or payment.

Roommate-finding service
If you are interested in sharing a room with other conference attendees, please sign up on conferenceshare.co to find and connect with eachother. The conference appears as 'PTG 2019'.

Visa to the United States

ESTA visitors: https://esta.cbp.dhs.gov/esta/

All other international visitors: https://www.cbp.gov/travel/international-visitors

We recommend that you apply for your visa in due time before the conference.

Invitation letter
In case you need a visa for the United States, Play the Game can support your visa application by issuing an invitation letter.

The invitation letter will not be issued until registration and payment for the conference is done. Play the Game might ask for further documentation before we can issue an invitation letter.

Please contact Conference Manager Maria Suurballe: maria@playthegame.org

More information:

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