Play the Game Home / About Play the Game / Statutes


Share This Page

Statutes

As of 1 January 2011, Play the Game is run by the Danish Institute for Sports Studies (Idan), an independent institution set up by the Danish Ministry of Culture. 

Idan's statutes are as follows:

Statutes and foundation for
The Danish Institute for Sports Studies (Idrættens Analyseinstitut)
including Play the Game and the Danish Institute for Non-formal Education (Videncenter for Folkeoplysning)

The statutes were amended on 22 March 2013 following the establishment of the Danish Institute for Non-formal Education (Videncenter for Folkeoplysning) as part of the activities of the institution.

Statutes 

Article 1: Name and place of residence 

  1. The Danish Institute for Sports Studies is an independent research centre set up by the Danish Ministry of Culture. The institute resides in Copenhagen, Denmark. 

Article 2: Objectives 

  1. The objectives of the Danish Institute for Sports Studies are:
  • to establish a general overview of and insight into academic and other forms of research within the field of sports and non-formal education nationally as well as internationally

  • to analyse the implications and perspectives of policy initiatives within the field of sports and non-formal education

  • to initiate public debate on key issues in non-formal education and in Danish and international sports politics

  • to organise the international Play the Game conference at suitable intervals for a target group of Danish and international journalists, academic researchers and sports officials

  • In the period 2013-2015 to establish and develop a Danish Institute for Non-formal Education (Videncenter for Folkeoplysning) with an independent research and communication profile

Article 3:  Composition of the board 

  1. The Danish Institute for Sport Studies is directed by a board that consists of eight members. The Minister of Culture appoints the chairman, the deputy chairman and six other members to have overall responsibility for the institute and its activities. As part of the process of appointing board members, the Minister ensures that the board represents the values expressed in the institute's foundation and that its members collectively have competencies in the areas of Danish and international sports politics, media, sports research, the field of non-formal education and economics.

  2. Members of the board are appointed for a period of four years, with one member to be appointed with effect from 2013 and for the remainder of the term due to the establishment of the Danish Institute for Non-formal Education. Board members will be appointed at the latest three months before the expiry of the previous term of appointment. 

  3. In the event that a board member steps down, a new member of the board will be appointed for the remainder of the term according to the principles described in paragraph 1. 

  4. The board determines its own rules of procedure.

  5. At the end of the present term of appointment in 2015, the number of board members will be reduced to seven.

Article 4:  Responsibilities of the board 

  1. The board is responsible for the overall management of the Danish Institute for Sports Studies. The board is responsible for all the institute's activities and must ensure that the institute complies with terms and conditions from grant-making authorities.

  2. The board makes its decisions based on simple majority votes. In the event of a tie, the chairman of the board has the casting vote. 

  3. The board is competent to make decisions when at least half of the board members are present including the chairman of the board. 

  4. The chairman of the board convenes and directs board meetings. There will be at least four board meetings annually. Board meetings can also be convened if demanded by at least half of the board members. 

Article 5: The Play the Game conference 

  1. Based on recommendations from the administration, the board will appoint a Programme Committee for the international Play the Game conference consisting of at least seven Danish and international experts. The role of the Programme Committee is to give advice on conference themes and speakers. The Programme Committee is also responsible for evaluating the conference.

  2. The chairman of the Program Committee should be an employee at the Danish Institute for Sports Studies. Members of the board for the Danish Institute for Sports Studies cannot be appointed to the Programme Committee. 

  3. The host country for the Play the Game conference should have the possibility to be represented on the Programme Committee with at least two members. 

Article 6: Day-to-day management 

  1. The board appoints and dismisses the director of the institute, whose salary and terms of employment should be in accordance with the rules of the Danish state on salaries and terms of employment. The director is responsible for day-to-day management of the institute in accordance with its statutes and instructions from the board.

  2. The director appoints and dismisses all other employees at the institute in accordance with the rules of the Danish state on salaries and terms of employment. 

Article 7: Authority to sign documents 

  1. The chairman of the board and the director together have the authority to sign documents on behalf of the institute. The authority to sign documents can also be exercised by either the chairman of the board or the director together with the deputy chairman of the board. 

Article 8: Funding 

  1. The Danish Ministry of Culture provides a basic grant to cover the running costs of the institute. In addition, the institute procures income from commissioned research, analyses, reports, evaluations, publications, external support, conference fees, etc. 

Article 9: Budget, accounts and auditing practice 

  1. The financial year of the Danish Institute for Sports Studies follows the calendar year from 1 January to 31 December. The annual accounts will be audited by a state-authorized or a registered public accountant.

  2. The accounts will be audited according to the principles of good public auditing practice and will therefore include a financial audit as well as a performance audit. 

  3. The audited accounts will be approved by the board and sent to the Ministry of Culture with the auditor's records and a report from the board at the latest three months after the end of the financial year with a view to have it approved by the ministry. 

  4. The board submits a budget to the Ministry of Culture at the latest at the end of October in the year preceding the financial year. 

Article 10: Dissolution 

  1. The decision to close down the institute must be made by the whole board. The board will make decisions about the practical and economic liquidation of the institution and distribution of its capital.

  2. In the event that the institute has capital derived from public funds, it should be passed on to a suitable project approved by the Ministry of Culture in line with the institute's objectives. 

  3. The board's decision must be approved by the Ministry of Culture. 

Article 11: Amendments to the statutes 

  1. The board can propose amendments to the statutes. At least half of the members of the board must vote in favour for an amendment to be approved. The amendment must be approved by the Ministry of Culture.
Bookmark this Page
 Twitter        
 More  
 Digg        
 Reddit       
 Buzz